Organization in Technical Writing

Abstract

Proficiency in technical writing is required of the student or professional engineer throughout his or her career. Technical writing that communicates well depends upon good organization at every level, from the details of grammar to the broad outline of structural headings and a title. Some aspects of organization in technical writing are readily prescribed by rules. Others, involving organization at a higher level, are not. This Technical Note first considers some hindrances to clearly written communication that are often overlooked in the literature. Concerned with the logical flow of ideas and with presentational form, the problems are illustrated by two examples of poor practice and suggestions for remedial action. The subject of the structural outline is then discussed and illustrated by the same examples. The emphasis of the note is that organization in technical writing is vital if the writer is to communicate his or her intended meaning and achieve the required outcome.